partial planning
Pre-Event Production
Recommend, contact and select vendors in accordance with event budget and style
Unlimited face to face meetings, phone, text and e-mail communication with client throughout planning
Advise on client budget
Advise on event decor concept and coordinate overall aesthetic and vision
Create complete timeline for the event
Create and circulate full planning packet for aesthetic, timeline and vendor information
Assist in creating and distribution of save the date and invitation; i.e. format guest list, coordinate with calligrapher, selection of printer, timeline for distribution
Assist in guest list, RSVP’s, seating plan, photo shot list, payment schedules and music list
1-2 weeks before event
Attend final meeting with client
Coordinate drop off/collection of complete detail/design elements for the day
Confirm all details and timeline for vendors
Provide schedule for bridal party and VIP guests
Coordinate all printed materials
Coordinate and execute rehearsal
Wedding Day
Coordinate all aspects of wedding ceremony, reception and after party (if applicable)
Oversee all vendors (deliveries, installation, execution of services)
Assist catering in executing detailed reception timeline
Coordinate distribution of final payments and gratuities
Manage and coordinate transportation for family and guests
Provide event emergency kit (including sewing kit, stain remover, etc)
Provide and place restroom amenities basket
Organize and set up escort cards, place cards and menu cards
Oversee timely “flip” of room from ceremony to reception (if applicable)
Confirm final seating and table check prior to guests arrival at reception
Ceremony and music cues throughout ceremony and reception
Cue wedding timeline for cake cutting, toasts and dancing
Serve as point person for all vendors
Manage and remedy all moment-to-moment challenges
Arrange favors (if applicable)
Collect any celebration elements and gifts and return to proper hotel location
Point of contact for clean out of all vendors and exit walk through with venue
Additional Services (a la carte)
Collate, stamp, stuff and mail save the dates and invitations ________________ $200
Rehearsal Dinner (full planning: design, vendors, execution) _________________ $1,000
Post-wedding Brunch (full planning: design, vendors, execution) ______________ $1,000