full service planning

 
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Pre-Event Production

  • Recommend, contact and select vendors in accordance with event budget and style
  • Schedule and attend all vendor meetings and interviews
  • Attend site visit(s) with/in lieu of client
  • Unlimited face to face meetings, phone, text and e-mail communication with client throughout planning
  • Manage client budget; manage deposit schedule and payments
  • Review, negotiate and manage all vendor contracts
  • Create event decor concept and coordinate overall aesthetic and vision
  • Act as the liaison between client and vendors 
  • Create complete timeline for the event 
  • Create and circulate full planning packet for aesthetic, timeline and vendor information
  • Lead final all-vendor walk-through at minimum one week before the event 
  • Provide guidance and sample text for printed materials including: save the date, invitation, ceremony program, and menu
  • Create/maintain complete detail/design element list 
  • Assist in creating and distribution of save the date and invitation; i.e. format guest list, coordinate with calligrapher, selection of printer, timeline for distribution 
  • Set up and manage hotel blocks for out-of-town guests
  • Schedule, book and coordinate all guest transportation to/from event (if applicable)
  • Assist on menu planning and attend tasting with caterer with/in lieu of client
  • Source and order items and packaging for favors and welcome gifts bags
  • Provide and maintain spreadsheet templates for the following: guest list, RSVP’s, seating plan, photo shot list, payment schedules and music list

 

1-2 weeks before event

  • Attend final meeting with client
  • Coordinate drop off/collection of complete detail/design elements for the day
  • Confirm all details and timeline for vendors
  • Provide schedule for bridal party and VIP guests
  • Coordinate all printed materials
  • Coordinate and execute rehearsal

 

Wedding Day

  • Coordinate all aspects of wedding ceremony, reception and after party (if applicable)
  • Oversee all vendors (deliveries, installation, execution of services) 
  • Assist catering in executing detailed reception timeline 
  • Coordinate distribution of final payments and gratuities
  • Manage and coordinate transportation for family and guests
  • Provide event emergency kit (including sewing kit, stain remover, etc)
  • Provide and place restroom amenities basket
  • Organize and set up escort cards, place cards and menu cards
  • Oversee timely “flip” of room from ceremony to reception (if applicable)
  • Confirm final seating and table check prior to guests arrival at reception
  • Ceremony and music cues throughout ceremony and reception
  • Cue wedding timeline for cake cutting, toasts and dancing
  • Serve as point person for all vendors
  • Manage and remedy all moment-to-moment challenges
  • Arrange favors (if applicable)
  • Collect any celebration elements and gifts and return to proper hotel location
  • Point of contact for clean out of all vendors and exit walk through with venue

 

Additional Services (a la carte) 

  • Collate, stamp, stuff and mail save the dates and invitations ………………………………. $2/invitation 
  • Design, stuff and drop off welcome bags ………………………………………………………………………. $2/bag
  • Rehearsal Dinner (full planning: design, vendors, execution) ……………………………………..…… $800
  • Post-wedding Brunch (full planning: design, vendors, execution) …………………………………… $600
  • Assistant for all events (if applicable) ……………………………………………………………………………… $60/hr.
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